Crew accommodation program
Demo Air Group
Variance
Resolved
Amount variance
Charged to crew
Not yet final. Becomes immutable 2026-09-11, 30 days from last known checkout
Booking
What we meant to buy · AIMS duty D-513038
€284.87
- 1 nights · 2026-08-11 → 2026-08-12
- Hilton East Midlands, EMA
- P. Doyle · Demo Airlines Europe
- RS-8853038
Card
What actually moved · VCC-8853038
€627.48
- Authorized €309.87
- 4 card events
Folio
What the hotel says happened
€627.48
- 3 lines totalling €627.48
- Variance €342.61 (120.3%)
- Incidentals
Folio lines
3 lines from EMA260811-4424| Date | Type | Description | Amount | |
|---|---|---|---|---|
| 2026-08-11 | room | Room charge | €237.39 | |
| 2026-08-11 | tax | VAT 20% | €47.48 | |
| 2026-08-12 | incidental | Unitemised incidentals | €342.61 |
Booking
What was asked for- 2026-07-24 06:00 Roster line published ABR475 STN→EMA, duty ends 2026-08-11 21:39 AIMS
- 2026-08-08 22:27 Policy evaluated Within policy ruleset 2026.2
- 2026-08-08 22:30 Booking placed superior room, 1 night, €300.84 · CNF-853038 travel desk
- 2026-08-11 21:39 Rest window opens 15.43h available, 13.16h sleep opportunity roster
- 2026-08-11 22:30 Check-in
- 2026-08-12 11:00 Check-out
Card
What moved- 2026-08-08 22:30 Card issued limit €325.84, valid 2026-08-11 to 2026-08-19 (7d grace), locked to 7011 lodging Routespring card program
- 2026-08-11 14:20 Authorized €309.87 CNF-853038
- 2026-08-12 08:05 Captured €627.48 CNF-853038
- 2026-08-14 03:00 Settled €627.48 CNF-853038
Folio
What the property says- 2026-08-12 09:30 Folio issued by the property EMA260811-4424, 3 lines, €627.48 stated P. Doyle
- 2026-08-15 07:00 Folio received 3.29d after checkout, via email pdf
Decisions
5 recorded · 2 taken by a person, 3 by a rule| When | By | Who | Decision | Reason given |
|---|---|---|---|---|
| 2026-08-12 02:10 | Rule | match-engine | opened | Stay complete; reconciliation opened |
| 2026-08-14 07:00 | Rule | folio-ingest | evidence received | Folio received from property |
| 2026-08-14 07:05 | Rule | match-engine | variance detected | amount variance — 342.61 EUR |
| 2026-08-15 10:20 | Person | P. Costa | category assigned | Categorised as incidentals |
| 2026-08-21 11:00 | Person | P. Costa | resolved | Resolution: charged_to_crew |
Outcomecharged to crew
Variance€342.61
CategoryIncidentals
Closedopen until 2026-09-11
Ledger entries
Fund movement for this stay| Date | Entry | Description | Amount | Balance |
|---|---|---|---|---|
| 2026-08-11 | Held | Authorization held — Hilton East Midlands | €309.87 | −€309.87 |
| 2026-08-14 | Posted | Charge posted — Hilton East Midlands | €627.48 | +€0.00 |